Executive Assistant

About this job

About Mythik: Mythik is a tech-first global entertainment company with a vision to bring Eastern mythology, history and folktales to a worldwide audience for the first time and create the Disney from the East. With a total built-in audience of 3.5 billion people globally, these ancient stories will be brought to life in a modern, immersive way using cutting-edge technology. Founded by entrepreneur Jason Kothari, Mythik’s founding team also includes former senior leaders from Disney, Netflix, Amazon Studios, Jio, Tencent, among others.

Job Summary

Provide dedicated personal and administrative support to the Founder & CEO by managing day-to-day personal priorities, optimizing time and schedule, and offering selective executive assistance for business deliverables, communication, and coordination. The role requires high discretion, agility, and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities

• Manage the Founder & CEO’s dynamic personal calendar, appointments, and commitments.
• Plan and coordinate personal travel, visas, accommodation, and detailed itineraries.
• Handle personal tasks, errands, and liaison with household staff, vendors, and service providers.
• Manage confidential personal information and documentation with complete discretion.
• Act as a gatekeeper for personal engagements and ensure seamless daily planning.
• Track personal to-do lists, reminders, and important dates.
• Assist in preparing presentations, reports, and meeting briefs.
• Manage business correspondence and prioritise emails/messages for review.
• Track key action items and follow up with internal and external stakeholders.
• Coordinate meetings, including scheduling, agenda preparation, and minutes.
• Maintain organized digital and physical records of critical business documents.

Requirements & Qualifications

• Bachelor’s degree in any discipline; certification in administration or management is a plus.
• Proven ability to manage complex calendars, travel, and high-volume coordination with excellent attention to detail.
• Strong written and verbal communication skills.
• High level of discretion, integrity, and confidentiality.
• Exceptional organizational, time-management, and multitasking abilities.
• Proficiency in MS Office / Google Workspace and virtual meeting tools.
• Ability to anticipate needs, think ahead, and work with minimal supervision.
• Flexibility to be available beyond standard working hours, when required.
• Strong stakeholder management and follow-up skills.