Junior HR Associate

About this job

• Job Title: Junior HR Associate / HR Executive (Healthcare)
• Department: Human Resources Reports To: HR Manager / Senior HR Business Partner
• Location: [Insert Location]
• Job Type: Full-time Job Purpose

We are seeking a detail-oriented and motivated Junior HR Associate to support our Human Resources department. In this role, you will assist with the day-to-day HR operations of our medical facility, focusing on clinical talent sourcing, credentialing, regulatory compliance, and employee onboarding. The ideal candidate will bridge the gap between administrative HR functions and the unique, fast-paced demands of the healthcare sector to ensure a supportive work environment for our medical and non-medical staff. Key Responsibilities.

• Recruitment Support & Credentialing
• Assist in sourcing, screening, and scheduling interviews for junior nursing staff, medical technicians, administrative personnel, and resident doctors.
• Conduct rigorous pre-employment background checks, verifying medical licenses, certifications, and registrations with professional medical councils.
• Maintain a pipeline of clinical and non-clinical candidates to help address staffing shortages and seasonal demands.
• Onboarding & Employee Orientation
• Coordinate the onboarding process for new hires, ensuring all medical clearances, vaccinations, and regulatory documents are completed prior to their start date.
• Assist in organizing orientation sessions that include critical training on patient safety protocols, hospital policies, and workplace safety guidelines.
• Issue employee ID badges, access cards, and uniform allocations.
• Compliance & Record Management
• Maintain up-to-date physical and digital employee files, ensuring absolute compliance with healthcare regulations (e.g., OSHA, HIPAA, NABH, or local health authority guidelines).
• Track expiry dates for medical licenses, certifications, and basic life support (BLS) training, notifying staff well in advance for renewals.
• Assist in preparing documentation and files for internal or external healthcare quality audits.
• Employee Relations & Engagement
• Act as the first point of contact for routine employee queries regarding leave policies, benefits, and shift schedules.
• Support the HR team in organizing wellness initiatives, mental health support programs, and burnout mitigation activities for frontline healthcare workers.
• Assist in coordinating committee logistics, such as the Safety Committee, Grievance Redressal, or POSH meetings.
• Payroll & Administrative Support
• Assist in tracking daily attendance, shift differentials, overtime, and leave data from the Hospital Information System (HIS) or biometric tools for monthly payroll processing.
• Manage administrative tasks including drafting appointment letters, issuing experience certificates, and processing exit clearance forms.

Required Qualifications & Skills

• Education: Bachelors degree in Human Resources, Business Administration, Healthcare Management, or a related field (MBA-HR / MSW preferred).
• Experience: 0-1 years of HR experience. Prior experience or internship within a hospital, clinic, or medical facility is highly preferred but not mandatory.
• Technical Skills: Proficiency in MS Office Suite (Excel, Word, PowerPoint). Familiarity with HRIS software or Electronic Medical Record (EMR) / Hospital Information Systems is a strong plus.
• Regulatory Knowledge: Basic understanding of labor laws and a willingness to learn specific healthcare compliance and safety standards.
• Soft Skills: Excellent interpersonal and communication skills. High empathy, emotional intelligence, and the ability to maintain strict confidentiality regarding employee and patient data.
• Adaptability: Strong organizational skills to manage shifting priorities in a high-pressure medical environment.