Executive Assistant opportunity at Redaptive, Pune

About this job

Position Summary

Redaptive is seeking a highly organized and detail-oriented Executive Assistant. You will be responsible for managing Executives schedules, coordinating meetings, handling confidential information, and supporting Business Operations through note consolidation, basic analysis, action-item follow-ups, and project coordination. The ideal candidate will be highly organized, proactive, and able to manage priorities while collaborating with senior leaders and cross-functional teams across Denver, Colorado and Pune, India.

Responsibilities and Duties

• Provide administrative support to executives in the United States and India including managing schedules, arranging meetings, managing travel arrangements, including booking flights, hotels, and transportation.
• Strategically plan and organize internal and external meetings, anticipating potential issues and providing innovative solutions.
• Act as a liaison between executives and other staff members and stakeholders.
• Consolidate meeting notes into clear, actionable summaries.
• Track action items and follow up to closure.
• Support Business Operations with light analysis and reporting.
• Coordinate project timelines, stakeholders, and follow-ups.
• Use AI calendar and email tools (e.g. Claude) to autonomously triage, prioritize, and draft responses to executive communications, escalating only when judgment is required.
• Monitor and manage budgets, expenses, and invoices.
• Conduct research and prepare reports and presentations for executives. (PowerPoint and excel)
• Maintain confidentiality of sensitive information and handle confidential documents with discretion.
• Identify and implement process improvements across the executive support function, including standardizing templates and communication workflows.
• Support Off site in US and India

Required Abilities and Skills

• Excellent communication skills, including proficiency in written and spoken English.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong note-taking, synthesis, and action-item tracking.
• Comfort supporting multiple leaders and reprioritizing across them.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite and calendar management software.
• Ability to work independently and take initiative.
• Willingness to work flexible hours to accommodate time zone differences, depending on the needs of the executives in the U.S.
• Experience working with executives in different time zones.

Education and Experience

• Bachelor's degree preferred or related work experience.
• 5+ years of experience as an Executive Assistant, ideally supporting C-level or senior leaders in a global, fast-paced environment; comfortable operating independently in a hybrid setting.